Executive Operations Associate

Independent Life Disability Supports is an Australian disability support services provider. This remote, full-time role supports senior management and day-to-day operations across the organisation and an affiliated Australian healthcare and telehealth provider. Working hours will align with Australian business requirements.

The associate will provide dependable executive, administrative and operational coordination across a fast-paced, multi-business environment. The role requires sound judgement, initiative, discretion and the ability to manage responsibilities independently.

• Manage executive correspondence, calendars, appointments, meeting coordination, follow-ups and deadlines.
• Prepare professional business emails, reports, presentations and documentation; research issues and develop actionable recommendations.
• Support daily business operations, administrative workflows, records and internal systems.
• Coordinate recruitment administration, candidate screening, onboarding, staff scheduling and workforce communications.
• Assist with client enquiries, referrals, appointment coordination, marketing activity, lead management and performance reporting.
• Liaise with clients, suppliers, external stakeholders, agencies, contractors and service providers.
• Coordinate concurrent projects, track deliverables and progress, and ensure timely completion.
• Identify operational inefficiencies, recommend improvements, maintain effective processes and follow up on outstanding matters.

This position carries substantial responsibility and involves close collaboration with senior leadership. The successful candidate will contribute to business operations and initiatives while maintaining high standards of communication, confidentiality and work quality.