HR / Administration Representative

*Salary level is negotiable
*Minimum: Bachelors Degree
*Experience level: Selection based

HR & Administration role

• Co-ordination with the head office (Dubai) for any IT related, attendance, employee related etc issues.
• Reporting to the HR Manager in the Head office (Dubai) and the Director in Pakistan. Handling Karachi & Faislabad office & Co-ordinating with Dubai office.
• Taking care of office employee day to day activities & grievance handling of employees.
• Keeping a track of certification for Employees and the renewals of any licences or certifications.
• Keeping a track of employees passports and visa renewals and travel itinerary.
• Capable of managing multiple task simultaneously and meeting tight timelines.
• Top level communication, writing and research skills.
• Coordinate meetings, events and conference calls including the hiring of catering services and arrangement of meeting space.
• Set up travel arrangements, itineraries, airline reservations, shuttle service and hotel accommodations
• .Design spreadsheets, slide shows, presentations, charts, graphs and other documentation as needed.
• Maintain and organize staff calendar / reminder system.
• Serve as liaison between senior management, customers, colleagues and vendors to streamline flow of information.
• Prepared company literature, documentation, expense reports, presentations and any press release.
• Preparing Final settlements, Gratuity, leave salary and all employee benefits.
• Compilation & processing of attendance data in attendance system (Biometric).
• Processing monthly attendance muster for trainees & Employees.
• Maintaining employees personal files and records, communicating HR policies & across the organization at all levels.
• Keeping updated knowledge of legal requirements & government regulations affecting employers in Pakistan and updating policies & procedures to ensure compliance.
• Ensure headcount and succession planning of the business is in place.
• Keeping track of office stationary.

Recruitment

• Resourcing, screening and short listing resumes through various job portals or else internal reference.
• Short listing the resumes based on desired skills and experience.
• Screening and short listing resumes.
• Conducting telephone and Personal interviews in coordination with departmental heads.
• Preparing offer letter, employment contract, completing joining formalities and documentation.

Employee Engagement

• Celebrations
• EID and other company events.
• Send Birthday Wishes of employees on Email etc.