executive Secretary

RESPONSIBILITIES (Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.) 1. Provide office support services in order to ensure efficiency and effectiveness within the Office Main Activities Receive, direct and relay telephone messages and fax messages Direct the general public to the appropriate staff member Maintain the general filing system and file all correspondence Assist in the planning and preparation of meetings, conferences and conference telephone calls Make preparations for committee meetings Maintain an adequate inventory of office supplies Provide word-processing and secretarial support Type confidential documents on a word processing system 2. Provide support to the Director and Administrator Main Activities Assist the Director and Administrator as requested 3. Perform other related duties as required

KNOWLEDGE AND SKILL REQUIREMENTS

1. Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.

2. Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills and the ability to type 60 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience.

3. Work requires willingness to work a flexible schedule.