Front Desk Officer

Front Desk Related Tasks:

• Preparing & maintaining attendance sheets of Head Office, Production Unit & Engineering Simulation.
• Managing Leave intimation emails and maintaining their records.
• Assigning and maintaining late arrivals in the attendance register and excel sheets accordingly.
• Maintaining Daily Time Logs In-Out.
• Sending weekly time log email to Office Assistant.
• Handling of Internal & External calls.
• Visitors Handling.
• Keeping the records of Employees-on-Site up-to-date.
• Dispatching all the posts received and maintaining their record.
• Arranging the meetings as per the requirement of senior management.
• Keeping annual, sick & casual leaves records and providing information as required.
• Create accounts in HRMS of new joiners.
• Handling HRMS regarding sick/casual leaves entitlement after probation .
• Preparing leavers & joiners list at the end of the month.
• Finalizing deduction sheets & Overtime Sheet of production unit and head office as per the attendance record and sending intimation emails to relevant individual.

HR related Tasks:

• Posting of jobs on Web Portals and receiving resumes against the posting.
• Scheduling and arranging the interviews as per the instructions from Human Resource Executive.
• Checking of IQ section of Entrance Test.
• Prepare Test and interview evaluation sheet.
• Assisting reference verification process.
• Preparing induction plan for new joiner.
• Providing specific information to the new joiner regarding Standard Signature Format, Date of Birth & HRMS Online Leave Module: User ID and Password by sending emails.
• Preparing probation evaluation forms for next month.
• Checking & preparing workers contract renewal forms.
• Managing AED Wall (Birthday, Year Completion, Welcome Note).
• Preparing supervisory & self, performance appraisal forms of the employees.

Miscellaneous:

Responsible for providing general secretarial support and HR/Administrative tasks, within the organization and as well as with external organizations.

• English Speaking and Writting ( Written and Speaking)
• MS Office
• Excelent Speaking and listening skills Skills