Executive Secretary To Director Sales

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Looks after travel arrangements, hotel bookings, tickets, visas and personal arrangements of Director Sales & Marketing.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Keeps track of all information and communicate it to the Director.
• Coordinates with all departments on the behalf of Director.
• Handles all approval requests.
• Keeps minutes of meetings and follows up on meetings.
• Oversees all information coming through the departments (Marketing, Inventory, Product, IT, HR, Audit, Admin, Accounts, Design, Sales and Quality Audit) including Factory.
• Prepares weekly reports on Corporate Sales Updates.
• Follows up on tasks and assignments from all departments on daily basis.
• Monitors and follows up on Sales and Admin issues.
• Handles all sorts of tasks assigned by Director Sales & Marketing.

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and “back-office” software (SAP user friendly would be an added advantage)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Degree in business administration or relative field