Secretary / Receptionist

• Efficient and professional reception
• General administrative support to all departments
• Provide administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
• Provide secretarial assistance such as - arrange appointments, schedule meetings, receive visitors, screen phone calls, and respond to requests for information
• Monitor and screen all incoming communication for the Manager, prioritize according to importance and bring relevant communication to his/her notice for action.
• Prepare and manage correspondence, reports and documents as required.
• Maintain and update files and retrieve relevant information as and when required.
• Maintain database, visiting cards, address, telephone numbers etc.·
High Level of Judgment is required in the: Prioritization of tasks.

Key Relationship (Internal & External)

Internal within the company:
All Staff excluding Senior Management
External (outside the company)

· Strong interpersonal, planning and analytical skills.
• Well groomed, presentable, friendly and confident
• Able to take initiative and excellent customer service, telephone etiquette.
• Proficient in Microsoft Office programs, email and internet.
• Time Management skills.
• Excellent verbal and written communication skills