Venue Manager

We are seeking an organized and proactive Venue Manager to oversee the day-to-day operations of our event venue. The ideal candidate will be responsible for ensuring the venue is well-maintained, managing procurement of necessary supplies (including groceries), and coordinating with staff to deliver exceptional service. This role also involves acting as a tour guide for visitors and clients, handling documentation related to events, and managing payments to ensure a smooth financial process. Candidates with graphic design skills will have a strong advantage for creating promotional materials and enhancing the visual appeal of the venue.

Key Responsibilities:

• Manage day-to-day operations of the venue, ensuring a clean, safe, and welcoming environment.
• Conduct routine inspections and coordinate necessary maintenance and repairs.
• Handle procurement of groceries, tools, equipment, and other supplies needed for venue operations.
• Keep detailed inventory and purchasing records to ensure efficiency and cost control.
• Provide informative and friendly tours for potential clients and visitors.
• Coordinate logistics, bookings, and staff assignments for scheduled events.
• Manage documentation related to bookings, vendor contracts, and compliance.
• Oversee and process all payments related to venue bookings, ensuring full payment is cleared prior to every event.
• Schedule visitor appointments accurately and coordinate their timings to avoid conflicts and ensure a smooth experience.
• Ensure all paperwork and approvals are completed and organized before each event.
• Assist in basic graphic design tasks such as creating promotional materials, and digital content.
• Ensure adherence to safety protocols and legal requirements.

Qualifications:

• Proven experience in venue, event, or operations management.
• Excellent communication and organizational skills.
• Strong attention to detail with experience handling documents and payments.
• Customer service or hospitality experience is highly desirable.
• Basic maintenance and facility oversight skills.
• Proficiency in inventory management and procurement processes.
• Graphic design skills (e.g., Adobe Suite, Canva) are an advantage.
• Flexible availability, including evenings and weekends as needed.

Flexibility and Adaptability
Networking and Relationship Building
Technical Proficiency
Attention to Detail
Leadership and Team Management
Marketing and Promotion
Problem-Solving Skills
Communication Skills
Organizational Skills