Deputy Manager Operations/Manager Operations

Duties and tasks include but are not limited to

• Manage and oversee the Management Information System (MIS), ensuring efficient data handling and reporting.
• Plan, coordinate, and implement annual and program-based activities.
• Supervise daily office operations, maintaining a smooth, organized, and efficient work environment and monitor support staff.
• Manage the hiring process in line with Diya’s HR policies.
• Handle overall administration, including utility payments, office maintenance, and procurement of supplies.
• Preparation and Supervision of Accounts/Tax and related matters.
• Maintain custody and safekeeping of documents, including but not limited to cheque books, employee files (with regular updates), and authorizations from regulatory authorities
• Act as the primary liaison for partnerships with NGOs, universities, and external organizations.
• Custody of petty cash and maintenance of petty cash account.
• Training, assignment of duties to the lower staff and supervising their work .
• Ensure proper maintenance and security of all fixed and movable assets of Diya office against misuse, loss and theft.
• Organize and coordinate monthly management meetings/ Board Meetings.
• Plan and manage Board meetings, ensuring timely scheduling, documentation, and recordkeeping.
• Collaborate with volunteers and internal teams to prepare content for fundraising events and public engagements.
• Build and maintain a network of volunteers, ensuring their active involvement and contribution to Diya’s mission.
• Ensure timely preparation and submission of MOUs, certifications, and compliance documents to relevant regulatory authorities.
• Carry out any other responsibilities assigned by the Board of Trustees and as mentioned on Operational Manual and HR manual etc.

Qualification Requirements:

C.A. Inter with completed Article ship OR

ACCA Finalist OR

Bachelors’ Degree in Accounting and Finance

Expertise in Computer, MS OFFICE, email drafting etc