School Administration Assistant (Remote)

Overview:

The School Administration Assistant (Remote) plays a crucial role in ensuring the smooth operation of administrative functions within the American Islamic School. This position requires a highly hardworking candidate who is dedicated to the task provided on a day-to-day basis and requires a blend of organizational skills, interpersonal abilities, and a deep understanding of Islamic educational principles. The Administration Assistant serves as a liaison between various stakeholders including students, parents, faculty, and management, fostering a supportive and productive environment conducive to academic excellence and Islamic values.

Responsibilities:

Administrative Oversight:

• Manage day-to-day administrative tasks including correspondence, scheduling, and record-keeping.
• Ensure compliance with regulatory requirements and school policies.
• Oversee the maintenance of student records and databases.

Student Affairs:

• Coordinate student admissions, enrollment, and withdrawal processes.
• Serve as a point of contact for student inquiries, concerns, and disciplinary matters.
• Collaborate with teachers to support student well-being and academic progress.

Parent Communication:

• Facilitate effective communication with parents regarding school events, policies, and student progress.
• Respond promptly to parent inquiries and concerns, demonstrating empathy and professionalism.
• Organize parent-teacher conferences and other engagement initiatives.

Staff Support:

• Assist in the recruitment, hiring, and onboarding of administrative and support staff.
• Coordinate professional development opportunities for staff members.
• Provide administrative support to school leadership and faculty as needed.

Event Coordination:

• Plan and execute school events such as orientations, graduation ceremonies, and cultural celebrations.
• Coordinate logistics including venue booking, catering, and guest invitations.

Community Engagement:

• Cultivate positive relationships with community organizations, local mosques, and educational institutions.
• Represent the school at community events and outreach programs.
• Must be able to engage online community through social sites.

• Bachelor's degree in Education, Business Administration, or a related field.
• Previous experience in school administration or a similar role preferred.
• Familiarity with Islamic educational principles and values.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Office and Database management.

Communication

Interpersonal

Professionalism

Fluent (English)

Office