Assistant Officer

Personal assistants (PAs) often act as the manager's first point of contact with people from both inside and outside the organisation. The scope of the PA's role can be extensive and additional duties may include:

• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
• Excellent mailing structure skills
• Scheduling and coordinating meetings, interviews, events and other similar activities
• Sending out and receiving mail and packages
• Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
• Sending faxes
• Managing mails, interviews
• Performing multifaceted general office support
• Answering the phone
• All day-to-day operation matters
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organising and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organising and attending meetings and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff.
  
  Working Hours: 10 Hours (9:00-7:00)
  Working Days : Monday to Saturday
  Education O'Levels , A Level , Masters
  

Employers look for workers with knowledge, combination of skills, personal traits, and attitudes. They include:

• Strong work ethic
• Productivity
• Professionalism
• Problem-solving and critical thinking skills
• Technical skills
• Interpersonal skills
• Communication skills
  
  Working Hours: 10 Hours (9:00-7:00)
  Working Days : Monday to Saturday
  Education O'Levels , A Level , Masters